May 18, 2022
A Few Little Mail Features
There are a bunch of different third-party mail clients on macOS. I have tried just about all of them. They all have pros and cons. As much fun as it is to try them all, using them all helped me to understand that there really are only a few little features that I want and need and I can do them all with the clean and simple Apple Mail client. So here goes:
What features do I actually use?
- Multiple Account Support (with color-coding inbox for easy identification)
The first part is very basic and just about every client supports this, Apple Mail is no different. The second part is generally handled automatically by third-party clients. Apple Mail on the other hand required some modification. I accomplished this via rules. See screenshots below.
Some people like this feature, and some do not. It’s another feature that a lot of third-party clients have. I use it from time to time and in order to get this kind of functionality with Apple Mail, I use SaneBox. Rather than being able to pick any arbitrary date, I have defined some constraints by creating 3 folders for snoozing. 1 Day, 3 Days, and Next Week. The function is pretty simple, move mail from Inbox to the folder and then it comes back to the inbox in that amount of time.
The junk mail filtering on my email accounts is really good but sometimes you need a nuclear option for incoming mail. For this I find the Blackhole feature of SaneBox to be second to none! Put something in there and you will never hear from them again. Done.
Automatic Sorting of “General Mail”
Automatic sorting by rules is great but it’s kind of manual. Another great thing you can do with Sanebox is train mail. The vast majority of mail we generally get is not something you need to see RIGHT NOW so I have the majority of my mail route automatically to “The Feed”. This basically means that when something hits my inbox, I know it’s actually important for me right now. I can then check on “The Feed” whenever is convenient.
I use flags in Mail as a way to keep track of things that are in a holding pattern for some reason. This is different than snoozing in that I am not sure what the timeframe will be and this keeps me from constantly dragging the same thing into a snooze folder over and over again. I like that there are different colored flags in Apple Mail vs just a binary flag or not flagged state in other apps. I use colors for different things. The flag colors I use most often are Red (related to a company), Blue (related to actual people), and Yellow (related to purchases). Using consistent colors helps me to quickly narrow in on what I might be looking for. These colors sync to iOS as well so that’s a nice bonus.
Another great tip from Miraz is to rename your flags from generic color names to make it even more customized.
Overall, this setup has yielded a pretty nice and manageable result! My only issue is the inability to sync the color rules to iOS. Bummer, but in reality, most of my “mailing” happens on the Mac, so 🤷♂️.
May 13, 2022
First, a little background.
I am not going to talk about the infinite ways that Drafts Actions can do stuff. Also, the following might not be groundbreaking info for hardcore Drafts users. This is more about the structure of the info being added to Drafts.
It’s best if the friction to capturing is kept to a minimum, so I have the following three keyboard shortcuts set up to handle just about everything I could need in terms of adding information or finding information. I keep them all next to each other so it’s very easy to remember and trigger.
Quick capture keyboard shortcuts
command+space = Alfed Quick Search / Launch
option+space = Things to-do capture
control+space = Drafts Quick Capture
Before Drafts Workspaces
- I had a single
- I wasn’t tagging
- The inbox held everything
- I had no idea what the status of anything was.
After Drafts Workspaces
I now have six Workspaces!
- All (see all Drafts in one place!)
- Untagged (quick way to see any Draft not tagged)
- Personal (stuff for me and stuff for home)
- Hemispheric Views (podcast related items)
- TextExpander (work stuff)
- Blog (blogging and writing)
My Personal Best Practices
- Try and tag every draft before adding content. If I don’t, I have the
untagged workspace as a catch so I can review and sort appropriately.
- Use a tag structure. First tag (
blog) to assign to workspace, and then add more tags as metadata. The first part is more important than the second.
- Don’t be afraid to archive to avoid your workspace inboxes getting too large.
- Use flags! Flag stuff so that you are going to be coming back to work on. Within the workspace, you can optionally have it sort flags to the top (that’s what I do).
If you have been using Drafts in a mostly basic fashion (as most of us do) hopefully these few little “tips” will help you get even more out of Drafts!
May 1, 2022
iPad Bonus Screen
This was originally written in April 2022 for the Hemispheric Newsletter as part of One Prime Plus for the Hemispheric Views podcast.
I have been using a 24” iMac (M1) for a bit now and I think many people are somewhat surprised that I find a single 24” screen to be “enough space” for day-to-day computing. Having used much larger monitors historically, I suppose I am a bit in the surprised camp as well. Since my move to the iMac, there has only been one activity that left me wanting a more optimal setup for app windows. This is all related to video communications and working remotely 100% of the time.
When you work remotely, you have two general options for communication.
- Text-based. Slack, Teams, etc.
- Video-based. Zoom, WebEx, etc.
The video-based portion is where I felt things were lacking. When I have a Zoom window open with all the participant squares showing, I like it to be at the top of the screen as close to center as possible. This makes it so I am generally always looking at the person I am speaking with since that is the location of the camera on the iMac. Given you can only shrink Zoom so much in the vertical direction you are left with only around 2/3 of your screen left for content that you may need to reference while talking to people.
Enter, iPad bonus screen!
I have a 2018 13” iPad Pro that is not being used so why not put it to use!? We have already established that I want the camera to be as close to the participants as possible so placing a monitor to the right or left side is not optimal. Below the iMac is too far from the camera, so what is left? Bingo! On top!
Now you ask, how the heck do you put an iPad on top of your iMac? Balance it, magic, hopes and dreams? Those are all options, but I went with a slightly different approach; hardware!
Here is the shopping list to get this all going:
The Elgato mount is super sturdy and holds the iPad with no problem. There is no wobble at all. If the iPad is wobbling, the whole desk is wobbling, including the iMac, so no issues there. I definitely wanted this setup to look as sleek as possible, so the 180° USB-C cable is a great option so you don’t have a cable sticking way out the side.
I will say right now, using the stand I used is not the easiest way to go. You can get screen mounts with clamps that wrap around the device and then attach to the standard tripod mount (1/4-20) of the Elgato mount, but I really wanted the visual of it floating above the iMac. For this, I removed the foot of the iPad stand. Then I drilled and tapped a 1/4-20 thread into the upper portion of the magnetic mount, and attached that to the Elgato mount. It’s not super difficult, but definitely not tools that most people would just happen to have around. So really the mount part has some wiggle room based on what you are ok with from a construction standpoint.
Finally, the last, and easiest step, connecting it to your Mac via Sidecar. This is so easy now with the latest version of macOS. You can do it all from the menu bar. I am using the following settings to maximize screen availability.
April 1, 2022
Plain Text is Portable! Or is it?
This was originally written in March 2022 for the Hemispheric Newsletter as part of One Prime Plus for the Hemispheric Views podcast.
It seems to depend on what
portable means to you. I have been a long-time backup person. Back up something, then backup that backup, and then go ahead and copy it again to somewhere else. No such thing as too many copies as they say… (Wait, who says that? I don’t know, but let’s just pretend they said it.) Having a plan B is fantastic, but a backup plan is a two-stage approach.
- Backup the data.
- Verify the integrity of the data so it can be repurposed.
A number of years back the term Data Portability started to be thrown around the internet. The idea is that your data should not be trapped in a silo of some company, but rather, you should be able to freely export that data so you can use it elsewhere. Well, that’s kind of true…
I think we tend to confuse
convenient when talking about our digital assets. The idea of getting your data “out” of a silo is only part of the story. The format that data is stored in plays a huge role in what can be done with it after the fact. I have not been bitten by this too badly in recent memory, but I am having some mildly concerning thoughts as of late.
Example One: my blog.
I host my blog on Blot and love the service. All my posts are a series of Markdown (.md) files. Plain text. What could be more portable than that? Nothing, really. Unless I want to move those blog posts to another platform with any bit of efficiency. To be convenient I would really only be able to move to another service that works almost identically to Blot. I don’t have any reason to want to move away from them, but it does make me rethink this whole data portability thing.
Example Two: my notes.
I use Craft. I love Craft. I talk about Craft (a lot). They have a great export system that I went over in a previous newsletter about “How I Craft.” Similar issue here, however. I can export my data in a bunch of ways, which is fantastic, but then the pesky second half stands up in your way again when trying to import it into another service. Depending on the content of the notes this may be more or less effective.
So what are you supposed to do? Well, you can hope you pick the perfect service for you on the first try and then never leave. That would be nice, but probably not realistic. The next best thing is to look at what kind of data export options exist and see how “standard” they are across the industry. It’s obviously not strictly in a service’s best interest to make leaving easy, but I see that as a strength of a product or service to do exactly that. Make it so good and useful that leaving isn’t something I want. Should I outgrow the service or it simply doesn’t perform the actions I require, the platform should either adapt or acknowledge the fact and let me go in the easiest way possible.
It may seem counterintuitive, but the next time you are going to sign up for a new service, look at these two things first:
How easy is it to export your data and in what formats? (simply exporting to their proprietary format does not count)
How easy is it to truly delete your account and remove your data from their servers?
March 1, 2022
Read Like No One Is Watching
This was originally written in February 2022 for the Hemispheric Newsletter as part of One Prime Plus for the Hemispheric Views podcast.
With the internet being so ubiquitous throughout the things we use every day, it’s increasingly easy to fall into a trap of needing to track everything we do. Sometimes this even means the time and effort that goes into this tracking outweighs the actual activity being performed. Whether these activities are active like writing, photography, and artwork, or passive like reading, there are endless ways to track and manage all these activities. When it comes to something like reading, I have fallen into this trap many times in the past. Attempting to find the perfect solution for tracking what books I want to read, which I am currently reading, and of course what have I completed. My good friend Andrew even talked about this exact issue on the show.
There is no solution that fits everyone, of course, but for me I have come to the realization that when it comes to reading, none of this stuff actually matters when it comes to the actual act of reading a book. I have attempted to use all the usual suspects such as GoodReads, Literal, Micro.blog bookshelves, and although somewhat different, more than a fair share of highlighting services. In the end I came to the same handful of conclusions for myself:
I don’t read more than one book at a time.
The idea of having two or three books going at once gives me anxiety just thinking about it. My book queue is a single binary slot. There is either a book in the slot, or there isn’t. It is also important to note that there is no requirement for when the slot must be refilled after finishing a book.
What is the goal? Reading the book or logging the fact that I am reading the book?
I do not have a reading goal to hit a certain number of books, or pages per day. It’s simply a passive disconnect. I read a few pages or a few chapters each night in bed before I go to sleep and that’s it. There is no plan set up in advance; just get in bed, read something, and be done.
Book recommendations are hard.
I have a queue for music, tv shows, movies, video games, and probably a few others I am not thinking of right now. Point is, books require a different level of dedication and focus. This makes it very difficult to simply add a book to the list and “give it a try”. Having this many areas of disparate focus is a whole other issue, but given this is the way of things currently, I am ultra selective about what goes into a book selection. I find books to be much more deeply personal than something like a tv show or movie so the likelihood of someone having a recommendation that is going to fit perfectly for me is very low. And I would say that the opposite is true for me telling others.
The whole time I am writing this I realize I am not providing any great insight or words of wisdom, but I do think this topic is something that a lot of people have some level of worry but try to ignore, especially given external forces and pressures to track and join in. (Believe me, I am not immune to this!) I would just suggest giving it a second (or 9th) thought as far as why you are reading, writing, watching, playing, etc. Who is it for?
_____________ like no one is watching.
Jason Burk | 1999-2022